Quote Conversion for Travel Agents

Turn supplier quotes into your branded quotes — in seconds.

Quote Management System learns your quote layout, scans and rewrites every supplier quote into your format. No more copying and pasting — simple, easy and effective.

Start Your 7-Day Free TrialSee How It Works
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Your workflow, automated

  • 1Register and upload a sample of your current quote layout.
  • 2Quote Management System learns your structure — flights, transfers, accommodation, excursions.
  • 3Upload any supplier quote and let the system rewrite it into your format.
  • 4Review, edit, save with a reference number, then download as Word or PDF.
What Quote Management System Does

Built for the way travel agents actually work

Every feature is designed around the real quoting process — from the first supplier email to the final client-ready document.

🧠

Quote Rewriting

The system scans supplier quotes in any layout and rewrites them into your exact format. No manual copy-paste, no reformatting, no lost details.

📐

Learns Your Layout

Upload a sample of your current quote and Quote Management System remembers your structure — flights first, transfers second, accommodation and excursions after.

📤

Bulk Supplier Upload

Drop in quotes from multiple suppliers at once. The system processes each one and merges them into a single, consistent client quote.

✏️

Review & Edit

Every converted quote is fully editable before it goes out. Adjust pricing, swap wording, reorder sections — you stay in control.

📄

Word & PDF Export

Download finished quotes as Word documents or PDFs, ready to email straight to your client with your branding intact.

🗂️

Save & Reference

Store quotes for later with a reference number and client name, so you can find, duplicate and update any quote in seconds.

How It Works

From supplier quote to client-ready in four steps

Set up once, then convert every quote in minutes instead of hours.

01

Sign Up or Log In

Create your travel agency account and unlock a full 7-day free trial with every feature enabled.

02

Upload Your Quote

Send us one of your existing quotes. Quote Management System studies the layout, headings and section order you use.

03

Upload Supplier Quotes

Use the upload button to add supplier quotes. The system scans and rewrites each one into your format automatically.

04

Edit, Save & Download

Review and edit the finished quote, save it with a reference number and client name, then export to Word or PDF.

Organised travel agency paperwork and quote documents on a desk
Why Quote Management System

We built the tool travel agents kept asking for

Travel agents spend hours every week copying supplier quotes into their own templates. Flights from one supplier, transfers from another, accommodation and excursions from a third — all in different formats, all needing to be stitched together by hand.

Quote Management System was built to end that. It reads supplier quotes in any layout and rewrites them into your agency's format, keeping your section order and your branding. You review, edit and send — the busywork is gone.

Whether you're a solo consultant or a team of twenty, Quote Management System fits into the way you already quote, without forcing you to change your templates.

7Day free trial
4Quote sections handled
2Export formats
Simple Pricing

Start free, then choose your plan

Every plan includes the full quote conversion engine, unlimited supplier uploads and Word & PDF export. Pay by card, EFT or bank transfer.

Monthly

R500per month
  • 7-day free trial included
  • Quote conversion
  • Unlimited supplier uploads
  • Word & PDF export
  • Save quotes with reference numbers
Choose Monthly
Most Popular

Quarterly

R1 200per quarter
  • Everything in Monthly
  • Save R300 vs monthly billing
  • Priority processing
  • Quote history & client naming
  • Email support
Choose Quarterly

Yearly

R4 800per year
  • Everything in Quarterly
  • Save R1 200 vs monthly billing
  • Two months free
  • Priority support
  • Early access to new features
Choose Yearly
Trusted by Agents

What travel agents say about Quote Management System

From boutique consultants to busy agencies, Quote Management System gives agents their time back.

“

I used to spend two hours reformatting supplier quotes for every itinerary. Now I upload them and the quote comes back in my own layout. It genuinely changed my week.

Nadia PetersenOwner, Cape Horizon Travel
“

The section order is what sold me. Flights, transfers, accommodation, excursions — exactly how I've always written quotes, and the system just follows it without me explaining anything.

Thabo MokoenaSenior Consultant, Safari & Sun
“

Being able to save quotes with a reference number and client name means I can pull up any itinerary instantly. The Word and PDF export is clean enough to send straight to clients.

Lerato DlaminiDirector, Blue Route Journeys
Get Started

Start your 7-day free trial today

Register your agency, upload a sample of your quote layout, and start converting supplier quotes within the day. Your trial access is sent straight to your inbox so you can log in and preview exactly how your quotes will look.

+27 68 362 5008
info@qms.co.za
18 Loop Street, Cape Town, 8001, South Africa

Register for your free trial

Complete the registration below and we'll email your login details so you can sign in and preview how your agency quotes and supplier quotes will look. Prefer to talk it through? Send us a message and our team will get back to you within one business day.